SIX DEEP — PRIVACY POLICY
Version 1.2 · Effective November 5, 2026 · Published November 5, 2026 · SIX DEEP Golf LLC, a Florida limited liability company
1. Who we are. SIX DEEP™ is a members-only golf club and application operated by SIX DEEP Golf LLC ("SIX DEEP," "we," "us"). This policy describes what we collect, how we use it, and the choices you have. Questions and requests: membership@sixdeep.golf or SIX DEEP Golf LLC, c/o Northwest Registered Agent LLC, 7901 4th St N, Ste 300, St. Petersburg, FL 33702.
2. What we collect.
(a) Application information — name, email, phone, location, profession, club memberships, golf history, Handicap Index and handicap ID number, social handles, and how you found us. If you provide a sponsor or references, we collect the names and contact details you give us and use them solely to evaluate your application; we do not add references to any mailing list.
(b) Account and profile — your member profile, including a profile photograph (required for membership), your home mailing address (street, city, state or region, postal code and country; required for membership), equipment details, and social handles you choose to add. Your home address is kept in private storage, separately from the rest of your profile.
(c) Golf activity — rounds, scores, statistics, achievements, and game and match records you log, including records attested by other members. This includes side-game results members record between themselves, witness statements and attestations, disputes raised about a record and how they were resolved, and the standing record those entries produce. SIX DEEP never holds or moves money between members; these are records only.
(d) Social content — posts, comments, likes, photos, and messages. Member-to-member messages are encrypted at rest; their content is not readable from stored data.
(e) Payment information — processed by Stripe. We never receive or store full card numbers. We retain records of your membership tier, dues status, and payment history.
(f) Device and location — if you grant permission, we use your device location on demand (for example, to find nearby courses or local weather). We never track or poll location in the background. Round timestamps are stored in UTC and shown in your device's time zone. Location metadata is removed from photos you upload.
(g) Scorecard submissions — when you chart a course and send it to the club, we store the card you submitted (hole pars, course, tee) and, if you attach one, your photo of the course's scorecard. Submissions are keyed to your membership privately; a published card never shows your email, and credit ("Card charted by @handle") is shown only while your credit preference is on. You can turn it off at any time and it applies immediately. Scorecard photos are kept while the submission is pending and, for approved cards, as the source for the published card; ask us to delete yours at any time.
(h) Referrals and sponsorship — when you share your personal link or sponsor an applicant, we record your link's code and a running count of visits to it; we do not record who visited. When someone you introduced becomes a paying member, we record that you introduced them, the Clubhouse Credit issued, when it expires, and when it is used. These records are kept in private storage under a one-way identifier rather than your email, are used to issue credit and prevent abuse, and are visible only to you (your own referrals and credit) and to the club.
(i) Notifications and sign-in — if you turn on alerts, we store the push subscription your browser or phone issues so we can deliver them; turning alerts off removes it. We keep a record of sign-ins (time and device information) to protect your account.
(j) The Concierge — questions you ask the in-app Concierge are sent to our AI provider to generate an answer. Do not include payment details or anything you would not want processed that way.
(k) Visits to sixdeep.golf — when you visit the public website, our hosting provider's analytics (Vercel Web Analytics) counts page views in aggregate: the page, the site that referred you, any campaign tags in the link you followed, and your country, browser and device type. It sets no cookies, does not identify you, does not follow you to other sites, and is not used for advertising. Codes and tokens in a link are removed before a visit is counted.
(l) Product usage in the app — to operate and improve the club, the app records a short, fixed list of actions you take, tied to your member account: for example, signing in, starting or completing a round, entering hole statistics, opening the feed, starting or publishing a post, commenting, liking, saving your profile, and opening a club playlist. Each record carries the action, the time, and the type of device, browser and display (for example, installed on the Home Screen or in a browser). It never contains what you write in posts, comments, messages or notes. We use it only to run the club and improve the app; we never sell it and never share it for advertising.
3. How we use it. To evaluate applications; operate the club and the app; maintain your round history, statistics, and achievements; deliver member features and events; process dues; send transactional and membership email, including the round card for each round you complete; understand how members use the app so we can improve it; protect the integrity of the Register and the club; and comply with law. We do not sell or rent personal information, and we do not share it with third parties for their own marketing.
4. What other members can see. SIX DEEP is a club. Your profile (name, photo, handle, club, and golf statistics), your posts, and rounds you share are visible to other members. Your email, phone, home address, payment details, application answers, and references are never visible to other members. Founding member numbers are displayed as part of Founding membership; current membership counts are private.
5. Service providers. We use a small set of processors to run the club: Stripe (payments, billing and tax), Vercel (hosting, storage, and cookieless site analytics), Resend (email delivery), Microsoft 365 (club correspondence), Sentry (error monitoring: technical diagnostics when the app fails), Anthropic (powers the Concierge and processes the questions you ask it), and the push service your browser or phone uses (Apple, Google or Mozilla) for alerts you turn on. Each processes member data only to provide its service to us. When you complete a round, we email you its round card: the course, the date, your hole-by-hole scorecard and the statistics you recorded. You can turn round cards off in the app's email settings. As a safeguard, a copy of each round you complete is also delivered to the founder's club mailbox so that no member's round is ever lost; that copy is sent even if you turn round cards off or your own copy cannot be delivered.
5A. The Weekly Register Digest. SIX DEEP may send members a weekly email digest summarizing recent activity across the membership — for example, rounds logged, notable scores, and milestones — drawn from the same activity information members already share with each other inside the app. The digest never includes information a member has not already made visible to other members, and it never includes payment information, contact details, or private messages. You choose whether you appear. Members can opt out of appearing in the digest at any time from their profile settings. An opt-out takes effect before the next digest is assembled, and applies to all future digests until you change it. Opting out of appearing does not affect your own membership, features, or whether you receive the digest. You choose whether you receive it. Every digest email includes a working unsubscribe link. Unsubscribing from the digest does not affect service emails about your own account, such as receipts or renewal notices. If the digest program changes in a way that affects what member information it includes, we will update this policy and note the change before the new version sends.
6. Retention. We keep membership records while your membership is active and as needed afterward for legal, accounting, and Register chain-of-custody purposes. Your rounds and statistics are yours: you may export your data, and a member whose membership ends retains export access. Records of a former Founding number's history are retained as part of the Register. When a membership ends, your rounds, profile and posts are kept so you keep export access and can return; you can ask us at any time to delete them under Section 7.
7. Your choices and rights. You may review and edit your profile in the app; export your data; unsubscribe from non-transactional email; and request deletion of your account and personal information by emailing membership@sixdeep.golf from your member address. We will verify the request, honor it within 30 days, and tell you what was deleted and what we must retain (for example, payment records required for tax and accounting, or Register history). Whatever your state of residence, we extend the same access, export, and deletion rights to every member.
8. Eligibility. SIX DEEP is for adults. You must be 18 or older to apply, hold membership, or use the app. We do not knowingly collect information from anyone under 18; if we learn we have, we delete it.
9. Security. We use encryption in transit everywhere, encryption at rest for member messages, access controls on membership records, and payment handling that keeps card data with Stripe. No system is perfect; if a breach affects your information, we will notify you as required by law, including Florida law.
10. Third-party marks and takedowns. Club and course names and marks appearing in the app, and beside the course name in the round card email, identify golf courses and are the property of their owners; no affiliation or endorsement is implied. Rights holders may request removal at membership@sixdeep.golf; removal requests are honored within 24 hours and are permanent.
11. Changes. We will post any material change here with a new version number and effective date, and notify members by email for changes that meaningfully affect their rights.